IEEE Region 3 Travel Policy Student Branch Travel to SoutheastCon (policy as of January 2022)
Mileage:
(a.) Each student branch will be reimbursed for the roundtrip mileage of one (1) vehicle at the mileage rate authorized by the IEEE Controller (65.5 cents/mile).
(b.) No air travel for student branches in the continental U.S. will be reimbursed
(c.) Air travel for students from student branches where ground transportation is not possible may be reimbursed but only with prior approval of the RSAC and Regional Director.
Per Diem (food/lodging/incidentals):
(a.) Branch Chair at $40/day, 2.5 days maximum, contingent on attendance at the Student Branch Leadership Training meeting.
(b.) Branch Counselor at $40/day, 2.5 days maximum, contingent on attendance at the Branch Counselor Training meeting. (c.) Onsite Student Competition participant (one per branch) at $40/day, 2.5 days maximum.
Some branches travel to SoutheastCon in a charter bus and share it with other student branches. This is managed by the student branches, not IEEE. However, SAC will help connect branches with other branches looking to share a charter bus. Branches can chose any bus company they would like. Some Universities even choose to use their Universities bus. Another option is the company Charter Up; which has an account manager that is aware of the needs for SoutheastCon and will help branches determine their route and book a bus. Information on Charter Up can be found on their website ( https://www.charterup.com/ ). The account manage that is aware of SoutheastCon and student needs is po@charterup.com.
Click here to access the google sheet that has been set up for students to be able to post if they are looking for a ride share or if they have a ride share available.
Click here to access the 2023 reimbursement forum.
About this forum:
- This forum must be filled out by April 30th 2023
- Each branch only submits this forum once
- You do not need to submit any receipts